Chapter – I

PRELIMINARY

 

 

1.   Short title, extent and commencement                             
2.   Definitions
3.   Submission of plans
4.   Approval of plans
5.   Certificate of Stability

6.   Applications for registration and grant of licence
7.   Grant of licence

8.   Renewal of licence
9.   Amendment of licence
10 Transfer of licence
11. Procedure on death or disability of licensee
12. Loss of licence
13. Payment of fees
14. Prohibition on use of premises as factory without a valid  licence
15. Notice of occupation
16. Notice of change of manager

 

 

1.      Short title, extent and commencement: 

(1)    These rules may be cited as the  Factories  Rules, 19..... 
(2)    These rules shall extend to ..................................... 

2.      Definitions: 
 
         In these rules unless there is anything repugnant in the subject or context: 

(a)      "Act" means the Factories Act, 1948; 
(b)      "appendix" means an appendix appended to these rules; 
(c)      "artificial  humidification"  means the  introduction  of  moisture 
           into  the  air of a  room  by any artificial   means  whatsoever, 
           except the  unavoidable escape of steam or water vapour into 
           the atmosphere directly due to a manufacturing process: 

Provided  that  the  introduction  of  air   directly  from  outside through  moistened mats or screens placed in openings at times when  the temperature of the room  is  26.5 degrees centigrade 
or more, shall not be deemed to be artificial humidification;

 

(d)               "belt" includes any driving strap or rope

(e)               "degrees" (of temperature)  means  degrees  on the  centigrade scale

(f)                 "District  Magistrate"  includes   such  other  official  as may be appointed by the State               Government in that behalf

(g)                "fume" includes gas or vapour; 

(h)                Health Officer" means the Municipal Health Officer or District Health  Officer or such other        official as may be appointed by the State Government in that behalf

(i)                  "hygrometer"  means  an  accurate wet and  dry  bulb  hygrometer  conforming  to the rescribed  conditions  as regards construction and maintenance

(j)                   x x x x x x x 

(k)                "maintained" means maintained in an efficient state, in efficient working order and in good repair; and 

(l)                   "manager" means the person responsible  to  the occupier for the working of the factory for the purpose of the Act. 

Rule 2A

COMPETENT PERSON

 

 

Rules prescribed under Section 2A Clause 2(ca) and Section 112

 

(1)        The Chief Inspector may recognise any person as a ‘competent person’ within such area and for such period as may be specified for the purposes of carrying out tests, examinations, inspections and certification for such buildings, dangerous machinery, hoists and lifts, lifting machines  and lifting tackles, pressure plant, confined space, ventilation system and such other process or plant and equipment as stipulated in the Act and the Rules made thereunder, located in a factory, if such a person possesses the qualifications, experience and other requirements as set out in the schedule annexed to this Rule.

 

Provided that the Chief Inspector may relax the requirements of qualifications in respect of a ‘competent person’ concurrence of the State Government shall be taken and such a person after being so recognised, shall not have powers of an ‘Inspector’,

 

Provided further that the ‘competent person; recognised under this provision shall not be above the age of 62 and shall be physically fit for the purpose of carrying out the tests, examination and inspection.

 

(2)        The Chief Inspector may recognise an institution of repute, having persons possessing qualifications and experience as set out in the schedule annexed to sub-rule (1) for the purpose of carrying out tests, examinations, inspections and certification for buildings, dangerous machinery, hoists and lifts, lifting machines and lifting tackles, pressure plant, confined space, ventilation system and such other process or plant and equipment as stipulated in the Act and the Rules made thereunder, as a ‘competent person’ within such area and for such period as may be specified.

 

(3)        The Chief Inspector on receipt of an application in the prescribed form from a person or an institution intending to be recognised as a ‘competent person’ for the purposes of this Act and the Rules made thereunder, shall register such application and within a period of sixty days of the date of receipt of application, either after having satisfied himself as regards competence and facilities available at the disposal of the applicant recognise the applicant as a ‘competent person’ and issue a certificate of competency in the prescribed form or reject the application specifying the reasons therefore.

 

(4)        The Chief Inspector may, after giving an opportunity to the competent person of being heard, revoke the certificate of competency ………….

 

(i)         if he has reason to believe that a competent person

 

(a)                has violated any condition stipulated in the certificate of competency; or

(b)                has carried out a test, examination and inspection or has acted in a manner inconsistent with the intent or the purpose of this Act or the Rules made thereunder; or has omitted to act as required under the Act and the Rules made thereunder; or

 

(ii)       for any other reason to be recorded in writing.

 

Explanation: For the purpose of this Rule, an institution includes an organisation.

 

(5)       The Chief Inspector may, for reasons to be recorded in writing, require re-certification of lifting machines, lifting tackles, pressure plant or ventilation system, as the case may be, which has been certified by a competent person outside the State.

 

Form of Application for grant of Certificate of Competency to a person under sub-rule (I) of 2A.

 

1.      Name

2.      Date of Birth

3.      Name of the Organisation (if not self-employed)

4.      Designation

5.      Educational qualification (copies of testimonials to be attached)

6.      Details of professional experience (in chronological order)

 

Name of the Organisation            Period of Service               Designation               Area of Responsibility

 

 

 

 

 

7.                 Membership, if any, of professional bodies

 

8.                (i)         Details of facilities (examination, testing, etc.) at his disposal.

(ii)               Arrangements for calibrating and maintaining the accuracy of these facilities.

 

9.                 Purpose for which Competency Certificate is sought (section or sections of the Act should be stated).

 

10.            Whether the applicant has been declared as a competent person under any statute (if so, the details)

 

11.            Any other relevant information.

 

12.            Declaration by the applicant.

 

I, …………………., hereby declare that the information furnished above is true. 

I undertake

 

(a)   that in the event of any change in the facilities at my disposal (either addition or deletion) or my leaving the aforesaid organisation, I will promptly inform the Chief Inspector;

(b)   to maintain the facilities in good working order, calibrated periodically as per manufacturers instructions or as per National Standards; and

(c)    to fulfill and abide by all the conditions stipulated in the certificate of competency and instructions issued by the Chief Inspector from time to time.

 

 

Place &

Date

                                                                                    Signature of the applicant :

 

Declaration by the Institution (if employed)

 

I, …………………., certify that Shri …………………… whose details are furnished above, is in our employment and nominate him on behalf of the organisation for the purposes of being declared as a competent person under the Act.  I also undertake that I will.

 

(a)   notify the Chief Inspector in case the competent person leaves our employment;

(b)   provide and maintain in good order all facilities at his disposal as mentioned above;

(c)   notify the Chief Inspector any change in the facilities (either addition or deletion)

 

 

Signature

Designation

Telephone No.

Official Seal

 

Date:

 

Form of Application for grant of Certificate of Competency to an Institution under sub-rule (2) of Rule 2A.

 

1.      Name and full address of the Organization

2.      Organisation’s status (specify whether Government, Autonomous, Co-operative, Corporate or Private)

3.      Purpose for which Competency Certificate is sought (specify Section(s) of the Act)

4.      Whether the Organisation has been declred as a competent person under this or any other statute.  If so, give details.

5.      Particulars of persons employed and possessing qualification and experience as set out in Schedule annexed to sub-rule (1) of Rule 2A.

 

S.No.  Name and Designation    Qualifications Experience   Section(s) and the Rules under

   which Competency is sought for.

 

1.

 

2.

 

 

6.                   Details of facilities (relevant to item 3 above) and arrangements made for their maintenance

and arrangements made for their maintenance and periodic calibration.

 

7.                   Any other relevant information.

 

8.                   Declaration:

 

I, …………………….. hereby, on behalf of …………………. Certify the details furnished above are correct to the best of my knowledge.  I undertake to ----

 

(ii)               maintain the facilities in good working order, calibrated periodically as per manufacturers instructions or as per National Standards; and

 

(iii)             to fulfil and abide by all the conditions stipulated in the certificate of competency and instructions issued by the Chief Inspector from time to time.

 

                                                                       

Signature of Head of the

                                                                        Institution or of the persons

                                                                        authorised to sign on his behalf.

 

                                                                        Designation

Place & Date

 

 

Form of Certificate of Competency issued to a person or an institution in pursuance to Rule 2A made under Section 2(ca) read with Section …………………….

 

I, ……………………., in exercise of the powers conferred on me under Section 2(ca) of the Factories Act and the Rules made thereunder, hereby recognize ……………………….. (Name of the Institution) employing qualified persons Shri ______________________ whose qualification and experience are being approved in the name of the institution

 

or Shri ………………………… (Name of the person) employed in …………………….……….. (Name of the Institution) to be a competent person for the purpose of carrying out tests, examinations, inspections and certification for such buildings, dangerous machinery, lifts and hoists, lifting machines and lifting tackles, pressure plants, confined space, ventilation system available and process or plant and equipment as the case may be, used in a factory located in …………….. under Section …………….. and the Rules made thereunder. *

*           Strike out the words not applicable.

 

This certificate is valid from ……………..to …………………….

 

This certificate is issued subject to the conditions stipulated hereunder: -

 

(i)         Tests, examinations and inspections shall be carried out in accordance with the provisions of the Act and the Rules made thereunder;

 

(ii)        Tests, examination and inspections shall be carried out .  personally or if the assistance of additional person is inevitable with direct involvement of the CP or in case of an institution of the persons(s) approved as indicated above under direct supervision of the competent person or by a person so authorised by an institution recognized to be a competent person.

 

(iii)       The certificate of competency issued in favour of a person shall stand cancelled if the person leaves the organisation mentioned in his application;

 

(iv)       The institution recognised as a competent person shall keep the Chief Inspector informed of the names, designations and qualifications of the persons authorised by it to carry out tests, examinations and inspections.

(v) …………………………………..

(vi) ………………………………….

 

Station          Official Seal               Signature of the Chief Inspector              Date

 

NOTE: A separate certificate should be issued under each relevant Section.  A person or an institution may be recognised competent for the purpose of more than one Section of the

Act.

 

SCHEDULE

 

S.No.

Section or Rules under which competency is recognised

 

Qualification required

Experience for the purpose

Facilities at his command

1.       

Rules made under Section 6 and Section 112 – Certificate of stability for buildings

Degree in Civil or Structural Engineering; or equivalent

i)         A minimum of 10 years experience in the design of construction or testing or repairs of structures;

ii)       Knowledge of non-destructive testing, various codes of practices that are current and the effect of the vibrations and natural forces on the stability of the building; and

iii)     Ability to arrive at a reliable conclusion with regard to the safety of the structure or the building.

 

 

2.       

Rules made under Section 21(2) – “Dangerous Machines”

Degree in Electrical or Mechanical or Textile Engineering or equivalent.

(ii)   a minimum of 7 years experience in-

a)     design or operation or maintenance; or

b)     testing, examination and inspection of relevant machinery, their guards, safety devices and appliances.

(ii) he shall –

a)     be conversant with safety devices and their proper functioning;

b)     be able to identify defects and any other cause loading to failure; and

c)      have ability to arrive at a reliable conclusion with regard to the proper functioning of safety device and appliance and machine guard.

 

Guages for measurement; instruments for measurement of speed and any other equipment or device to determine the safety in the use of the dangerous machines.

3.       

Section 28 – Lifts and Hoists

A degree in Electrical and /or Mechanical Engineering or the equivalent

(i)      A minimum experience of 7 years in-

(a)   design or erection or maintenance; or

(b)   inspection and test procedures of lifts and hoists;

(ii)    He shall be –

(a)   Conversant with relevant codes of practices and test procedures that are current;

(b)   Conversant with other statutory requirements conversing the safety of the Hoists and Lifts;

(c)   able to identify defects and arrive at a reliable conclusion with regard to the safety of Hoists and Lifts.

Facilities for load testing, tensile testing, guages equipment/ gadgets for measurement and any other equipment required for determining the safe working conditions of Hoists and Lifts.

4.       

Section 29 – Lifting Machinery and Lifting Tackles

Degree in Mechanical or Electrical or Metallurgical Engineering or its equivalent

(ii)   A minimum experience of 7 years in-

(a)   design or erection or maintenance; or

(b)   testing, examination and inspection, of lifting machinery, chains, ropes and lifting tackles.

(ii)   He shall be –

(a)   Conversant with the relevant codes of practices and test procedures that are current;

(b)   Conversant with fracture mechanics and metallurgy of the material of construction;

(c)   Conversant with heat treatment/ stress relieving techniques as applicable to stress bearing components and parts of lifting machinery and lifting tackles;

(d)   capable of identifying defects and arriving at a reliable conclusion with regard to the safety of lifting machinery, chains, ropes, and lifting tackles.

 

Facilities for load testing, tensile testing, heat treatment, equipment/gadget for measurement, gauges and such other equipment to determine the safe working conditions of the lifting machinery tackle.

5

Section 31 –

‘Pressure Plant’

Degree in Chemical or Electrical or Metallurgical or Mechanical Engineering or its equivalent.

(ii)   A minimum experience of 10 years in

(a)   design or erection or maintenance, or

(b)   testing, examination and inspection of pressure plants.

(ii)   He shall be –

(a)   Conversant with the relevant codes of practices and test procedures relating to pressure vessels;

(b)   Conversant with statutory requirements concerning the safety of unfired pressure vessels and equipment operating under pressure;

(c)   Conversant with non-destructive testing techniques as are applicable to pressure vessels;

(d)   able to identify defects and arrive at a reliable conclusion with regard to the safety of pressure plants.

 

Facilities for carrying out hydraulic test, non-destructive test, gauges equipment/ gadgets for measurement and any other equipment or gauges to determine the safety in use of pressure vessels.

6

(ii)   Section 36 –

Precautions against dangerous fumes

(ii)   Rules made under Sections 41 & 112 concerning ship-building and ship repairs,

(ii)   Handling and processing of asbestos,

(ii)   Manufacture of Rayon by viscose process,

(v) Foundry operations.

Master’s degree in Chemistry, or a degree in Chemical Engineering.

(i)      a minimum of 7 years in collection and analysis of environmental samples and calibration of monitoring equipment;

(ii)   He shall –

(a)   be conversant with the hazardous properties of chemicals and their permissible limit values;

(b)   be conversant with the current techniques of sampling and analysis of the environmental contaminants; and

(c)   be able to arrive at a reliable conclusion as regards the safety in respect of entering and carrying out hot work.

 

Meters, instruments and devices duly calibrated and certified for carrying out the tests and certification of safety in working in confined spaces.

7

Ventilation systems as required under various Schedules framed under Section 87, such as Schedules on –

(ii)   Grinding or glazing or metals and processes and incidental thereto,

(ii) Cleaning or smoothing, roughening, etc. of articles, by a jet sand, metal shot, or grit, or other abrasive propelled by a blast of compressed air of steam.

Degree in Mechanical or Electrical Engineering or equivalent.

(i)      A minimum of 7 years in the design, fabrication, installation, testing of ventilation system and systems used for extraction and collection of dusts, fumes and vapours and other ancillary equipment.

(ii)    He shall be conversant with relevant codes of practice and tests procedures that are current in respect of ventilation and a traction system for fumes, and shall be able to arrive at a reliable conclusion with regard to effectiveness of the system.

 

Facilities for testing the ventilation system, instruments and gauges for testing the effectiveness of the extraction systems for dusts, vapours and fumes, and any other equipment needed for determining the efficiency and adequacy of these systems.  He shall have the assistance of a suitable qualified technical person who can come to a reasonable conclusion as to the adequacy of the system.

 

 

(Rules 3  to 13  prescribed under sub-section (I) of Section 6)

 

3.      Submission of plans  

 

The State Government or the Chief Inspector Rules of Factories may require, for the purposes of the Act, submission of plans of any   factory  which   was  either  in  existence  on  the  date  of commencement of the Act or which  has not  been  constructed  or extended since then.  Such plans shall be drawn to  the scale showing :

 

(a)            the site of the  factory  and  immediate  surroundings  including adjacent buildings and other structure, roads, drains, etc.

(b)            the plan, elevation and necessary cross sections of  the  factory buildings indicating all relevant details relating to natural lighting, ventilation and means of escape in case of fire, and the position of the plant and machinery, aisles and passageways; and 

(c)             such other particulars as the  State  Government  or  the  Chief Inspector, as the case may be, may require. 

4.      Approval of plans: 

(1)       No  site  shall  be used for the  location  of   a   factory   or   no building in a factory be  constructed,  reconstructed,  extended or taken  into use as a factory or part of a factory, or any other extension of plant or machinery carried out in a  factory  unless previous  permission  in  writing is   obtained   from   the  State  Government or the Chief Inspector. 

(2)        Application for such permission shall be made in Form 1 which shall be accompanied by the        following documents:- 

(a)      a flow chart of the manufacturing process supplemented  by  a brief  description of the process in its various stages; 

(b)       plans, in duplicate, drawn to scale showing - 

(i)       the site of the factory and immediate surroundings including adjacent building and other structures, roads, drains, etc.; 

 

(ii)      the plan, elevation and necessary cross-sections of the various buildings indicating all relevant details relating to natural lighting, ventilation and means of escape in  case of fire.  The plans shall also clearly indicate the position of  the plant and machinery, aisles and passageways; 

(c)        such other particulars as the Chief Inspector may require. 

 

(3)        If   the  Chief  Inspector   is  satisfied   that  the   plans  are   in consonance  with the requirements of the Act he  shall, subject to such  conditions as he may specify, approve them by signing and returning to the applicant one copy of each plan or he may call for  such  other particulars as he  may  require   to   enable such approval to be given. 

5.      Certificate of Stability

(1)       No manufacturing process shall be carried on  in  any  building of a  factory  constructed, reconstructed or extended, or in any building  which  has  been  taken into use as a  factory  until  a certificate of stability in  respect of  that  building  in  the  form factory to the Chief Inspector, and accepted by him. 

Form of Certificate of Stability  

1.         Name of the factory                                                               : ............................ 
2.         Village, town and district in which the factory  is situated :   ........................... 
3.         Full postal address of the factory                                        : ............................ 
4.         Name of the occupier of the factory                                    : ............................ 
5.         Nature of manufacturing process to be 
            carried on in the factory                                                        : ............................ 
6.         Number of floors on which  workers will be                        : ............................ 
            employed          

I certify that I have inspected the building/buildings the  plans of which have been approved by the Chief Inspector in his letter No................  dated ......... and examined the various parts including  the foundations with special  reference  to  the  machine,  plant  etc.,  that   have been installed.   I am  of  the opinion   that   the building/buildings which has/have been constructed/ reconstructed/extended/ taken into use  is/are in accordance with the plans approved by the Chief Inspector in his letter  mentioned above, that it/they/are structurally  sound  and   that   its/their stability will not be endangered by its/their use as  factory/part of factory  for  the manufacture of .......... for which the machinery,  plant,  etc. installed are intended. 

              Signature             :.............................. 
Qualifications       :.............................. 
Address               :.............................. 
Date                    :.............................. 

If employed by a company or association, name and address of the company or association] 

(2)     The Certificate of Stability referred to  in sub-rule (1) shall be signed by a competent person. 

Applications for registration and grant of licence

The occupier of every factory shall submit to the Chief Inspector an application in triplicate in form for the registration of the factory and grant of licence.

Provided that the occupier of premises in use as a factory on the date of  commencement of these rules shall submit such application within 30 days from the date of commencement of these rules.

6.      Applications for registration and grant of licence

          The occupier of every factory shall submit to the Chief Inspector an application in triplicate in Form 6 for the registration of the factory and grant of a licence.

7.      Grant of licence

(1)     A  licence  to  work a factory may   be  granted  by  the  Chief Inspector  in Form prescribed for the purpose and on payment of  the  fees  specified in the schedule  hereto. 

Provided   that, where  the Chief  Inspector  refused to grant or renew  a  licence,  he  shall  record  in  writing  the  reasons  for such  refusal  and  communicate the same to the occupier. 

 

(2)     Every licence granted under this chapter shall  remain  in  force upto  the 31st of December of the year for  which  the  licence is granted. 

 

SCHEDULE 

 --------------------------------------------------------------------------------------------- 
 Kilowatts      |  Maximum number of persons to be employed on any 
 installed       |                               day during the year 
(Maximum    |   ------------------------------------------------------------------------- 
 Kilowatts)    |     20       |     50   |   100    |          |         |        | 
---------------------------------------------------------------------------------------------- 
                           Rs             Rs        Rs        Rs       Rs     Rs     Rs 

    Nil 
    10 
    50 
  100 
 --------------------------------------------------------------------------------------------- 

8.      Renewal of licence: 

(1)          A licence may be renewed by the Chief Inspector. 

(2)          Every application for the renewal of a licence shall be in Form, in duplicate,  and  shall  be  made not  less  than  two  months before  the  date  on  which  the  licence  expires,  and,  if  the   application is so made, the premises shall be held  to  be  duly licensed until such  date  as  the  Chief  Inspector renews the licence. 

(3)     The  same fee shall be charged for the renewal of a  licence as for  the  grant thereof : 

Provided that if the  application  for  renewal is  not  received within the time specified in sub-rule (2), the  licence  shall  be renewed only on payment of a fee 25  percent  in  excess  of the fee   ordinarily payable for the licence. 

 

(4)     Every licence renewed under this  rule  shall  remain  in  force upto the 31st December of the  year  for  which the licence is renewed. 

9.      Amendment of licence: 

(1)   A licence granted under rule 6 or renewed under rule 7 may be amended by the Chief Inspector. 

(2)   A licensee who desires to  have  his  licence  amended  shall  submit  it to the Chief  Inspector with  an application  stating the  nature  of the amendment and reasons therefor.

(3)   The  fee for the amendment of a licence shall be  ...... rupees  plus  the amount (if any) by which the  fee  tha t would  have been payable if the licence had originally been issued  in  the amended form,   exceeds   the  fee  originally  paid  for  the licence : 

Provided  that  no  amendment  fee  shall  be  payable when  the  amendments  are proposed simultaneously  with  the application  for the renewal of the licence; 

Provided further that the occupier of premises in use as a factory on the date of the  commencement  of  these  rules shall  submit  such  application within 30 days from the date of  the  commencement of these rules. 

10.          Transfer of licence  

(1)        The holder of a licence may, at any time before the expiry of the  licence,  apply for permission to  transfer his  licence  to another person. 

(2)        Such application shall be made to the Chief  Inspector  who shall, if  he approves of the transfer, enter upon the  licence,  under his signature, an endorsement to  the  effect  that  the  licence has been transferred to the person named. 

(3)        A  fee  of  ......  rupees  shall  be   charged  on   each   such application. 

11.          Procedure on death or disability of licensee  

If a licensee dies or becomes insolvent,  the  person  carrying  on the business o f such licensee  shall  not  be  liable  to  any  penalty  under  the  Act  for exercising the powers granted to the licensee   by   the   licence   during  such   time   as  may  reasonably be required to allow him  to  make  an application for the  amendment of  the  licence  under  rule 7  in  his  own name for the unexpired portion of the original licence.

 

12.          Loss of licence

 

Where a licence granted under these rules is  lost  or accidentally destroyed, a duplicate may be granted  on  payment of a fee of rupees ....... 

 

13.          Payment of fees

(1)        Every  application under these rules shall be accompanied by a treasury receipt showing that the appropriate fee has  been paid  into  the  local   treasury,  under  the  head  of  account  .............................. 

Provided that the appropriate fee  may  alternatively  be  paid by a crossed cheque or a bank draft on any nationalised bank  or by  a postal order drawn in favour of the Chief Inspector. 

 

(2)        If an  application  for  the  grant,  renewal  or  amendment  of licence is  rejected,  the  fee paid  shall  be  refunded  to  the applicant. 

14.          Prohibition of use of premises as factory without a valid  licence

An occupier shall not use any premises as a  factory or carry on  any manufacturing process in a factory unless a licence has been  issued in respect of such premises and is in force for the time being

Provided that if  a  valid  application  for  grant  of  licence  or renewal of licence has been submitted  and  the  required  fee has  been  paid  the  premises  shall  be  deemed  to  be  fully licensed  until  such  date  as  the  Chief  Inspector  grants  or renews  the  licence or refuse in writing to  grant or renew the licence. 

Form prescribed under sub-section (1) of Section 7

 

15.          Notice of occupation

 

The notice of occupation shall be in  Form  prescribed  under 

 

Form prescribed under sub-section (4) of Section 7 and Section 112

 

16.          Notice of change of manager

The notice of change of manager shall be in  Form 4.

Rule 16A

GUIDELINES, INSTRUCTIONS AND RECORDS

 

(1)               Without prejudice to the general responsibility of the occupier to comply with the provisions of Section 7(A), the Chief Inspector may, from time to time, issue guidelines and instructions regarding the general duties of the occupier relating to health, safety and welfare of all workers while they are at work in the factory.

(2)               The occupier shall maintain such records, as may be prescribed by the Chief Inspector, in respect of monitoring of working environment in the factory.